What is Motion?
Motion is an AI-powered productivity platform that combines task management, calendar scheduling, project planning, and meeting coordination into one seamless experience. Designed for busy professionals and teams, Motion automates your workday by dynamically scheduling tasks and meetings based on your priorities, deadlines, and changing availability. The platform aims to eliminate decision fatigue and manual scheduling by using artificial intelligence to create and adjust plans in real-time.
Feature Table
| Feature | Details |
|---|---|
| Name | Motion |
| Founded Year | 2019 |
| Developer | Motion AI Inc. |
| Available Platforms | Web, iOS, Android |
| Primary Use Cases | Task scheduling, project planning, meeting coordination, calendar automation |
| AI Capabilities | AI-powered scheduling, task prioritization, dynamic rescheduling |
| Collaboration Tools | Project management boards, Gantt charts, team calendars |
| Integrations | Google Calendar, Microsoft Outlook, Zoom, Slack, Notion, and more |
| Pricing Model | Subscription-based (with free trial) |
| Free Version | No permanent free plan, but free trial available |
Who Should Use Motion?
Motion is ideal for:
Busy professionals who want an AI to manage and optimize their schedules.
Teams and managers looking for intelligent project planning and calendar automation.
Entrepreneurs and freelancers juggling multiple clients and deadlines.
Remote teams seeking better time coordination and workload distribution.
How to Use Motion (Step-by-Step)
Sign Up: Create an account via Motion’s website or app.
Connect Calendars: Sync Motion with Google or Outlook calendars.
Add Tasks or Projects: Input your tasks, deadlines, and priorities.
Automate Scheduling: Let Motion automatically generate a schedule.
Review and Adjust: Manually tweak as needed or let Motion reschedule dynamically.
Collaborate: Assign tasks and plan projects with team members using shared views.
Monitor Progress: Use dashboards, Gantt charts, and productivity insights.
Pricing Plans
| Plan | Monthly Price | Features |
|---|---|---|
| Individual | $19/mo | Smart scheduling, task manager, calendar sync, productivity insights |
| Team | $12/user/mo | All individual features + collaboration tools, team calendars, analytics |
| Enterprise | Custom Pricing | Advanced integrations, admin controls, onboarding support |
Note: A 7-day free trial is available with full access to features.
Free vs Paid Comparison
| Feature | Free Trial | Paid Plans |
|---|---|---|
| AI Task Scheduling | ✅ Yes | ✅ Yes |
| Calendar Integrations | ✅ Yes | ✅ Yes |
| Project Planning | ✅ Yes (Trial period) | ✅ Yes |
| Unlimited Tasks/Projects | ✅ Yes (Trial) | ✅ Yes |
| Collaboration Features | ✅ Yes (Team Trial) | ✅ Yes (Team & Enterprise) |
| Continued Access | ❌ Trial ends in 7 days | ✅ Monthly subscription |
Capabilities
Automates entire workdays based on changing conditions.
Re-prioritizes tasks automatically when meetings or interruptions occur.
Replaces multiple tools (calendar + to-do list + project planner).
Offers team collaboration with real-time updates.
Provides productivity analytics and task tracking.
Evolution Timeline
| Year | Milestone |
|---|---|
| 2019 | Founded with a focus on calendar automation |
| 2020 | Launched AI-driven scheduling engine |
| 2021 | Introduced project management and team collaboration tools |
| 2022 | Mobile app release and enterprise feature support |
| 2023 | Enhanced AI with machine learning for smarter rescheduling |
| 2024 | New UI overhaul, deeper integrations with productivity tools |
Pros and Cons
| Pros | Cons |
|---|---|
| Comprehensive automation for daily schedules | Slight learning curve for new users |
| Seamless integration with popular calendars and tools | No permanent free version |
| Reduces decision fatigue by automating planning | Requires occasional manual tweaking of AI-generated schedules |
| User-friendly interface for both solo and team users | Pricing may be high for individual freelancers with limited budgets |
| Boosts productivity and work-life balance through smart time allocation | Not ideal for users who prefer full manual control over scheduling |
Summary for Target Users
Motion is built for users who want to offload the mental burden of managing their time. If you’re constantly juggling meetings, deadlines, and shifting priorities, Motion’s AI can be your virtual executive assistant—automating, optimizing, and adapting your schedule in real-time. Whether you’re a solo creator or managing a distributed team, Motion provides structure, visibility, and clarity across your workflow.
Official Resources
Final Verdict
Motion is a game-changer for anyone seeking to reclaim control of their time through intelligent automation. With a powerful blend of AI-driven scheduling, task prioritization, and project management, it replaces multiple productivity tools with one centralized system. Though there’s a slight learning curve and no free forever plan, its potential to boost productivity and reduce stress makes it a top-tier solution for modern professionals and teams.